Secret #3 – Keys to successfully taking action
How often do you say this:
“I keep going no matter what!”
Secrets to successfully taking action
1. Schedule it
2. Allow enough time for each action
3. Get Support
4. Keep it super positive.
Pro tip: Use your project management and organisational powers that you use everyday at work and apply them to your personal goals and projects.
- Schedule in time each week to work exclusively on your goal and actions
- Book in enough time to one action done at a time
- Use tools like a spreadsheet or project management tool like ASANA to prioritise your actions and work through them in a logical order
- Get Support – find a career coach to support you, find an accountability partner to check-in with weekly,join a mastermind or find a mentor. Get the right level of support for the goal you are progressing with to help create your own cheersquad that is always on your side and keeping you accountable to getting those actions done.
- Keep it super positive.Celebrate small wins and surround yourself with positive inspiration.
- What is the first thing you see or hear in the morning?
- What is the first thing you see when you walk in the door?
- What is the first thing you do when you get to your desk?
Create a routine that incorporates positivity from podcasts to the music you listen to, the art work at your home, the inspirational quote on a sticky-note at your desk or the gratitude journal you write in every morning. Find little ways to shift and support your mood and keep you in the best frame of mind to achieving your goal.
Want more on goal setting, watch this Facebook live to get more thoughts on how to progress your goal and close out those actions.
1. Agree ways of working and behaving for every meeting
2. Keep the agenda narrow to 2-3 topics only
3. Keep the attendee list as small as possible
4. When people behave badly and refuse to change, remove them from the attendee list (and get instant respect from everyone else)
5. Ask for feedback
Want more? Watch the back story by clicking the linked picture below or continue reading below.
I was recently running a series of meetings last year where behaviours were less than ideal. These included people talking over each other, not listening to each other, not respecting my role as chair, not respecting people who were presenting — so just talking over, interrupting, asking questions at the wrong time, making personal attacks, being very competitive, being very negative, and just outright rude behaviours.
As much as I could have blamed the people for their “bad behaviours” I took responsibility as the chair and really looked at what I could control within the meeting.
Why were things going so wrong?
What was contributing to the behaviours?
What had happened is that over many months the agenda had become bloated. The invite list had tripled and the attendees really had a different understanding what the meeting was for compared to myself or the original members of the meeting. This meant people came in confused, felt unheard, felt that their issues were undervalued. Because they weren’t given space on the agenda they would fight to create that space.
So, I just took a step back and I said, “Well, I have to address these issues.”
What I did next is I relaunched the meeting and reframed the agenda of the meeting to be much narrower and clearer. I reduced the number of topics and agenda items from 12 to 3. Set really strict times for each agenda item. And allowed specific time for Q & A and discussion and we would go around the room to make sure that everyone was heard and prompt them to ask questions or to get feedback.
So the meeting went from something that was very loose to something super-structured. And I did sort of hesitate a little bit on that, thinking that that was going to be too structured. I also reduced the invite list by about 70%. And, obviously, that was controversial because some people didn’t want to be left out of the meeting. But for me the point of the meeting was to achieve certain objectives for which only certain people needed to attend to do so.
I also went and spoke individually to some of the people in the meeting and asked for their support for my role as chair and also to support better behaviours in the meeting of each other and themselves. I asked for respect when people were speaking, rather than talking over them and bringing up old war stories to attack people with.
Old stories don’t let us create a new story.
The most powerful thing I did was relaunch the forum and complete an exercise in that first forum on how do we want to feel and make others feel in our meeting. That really was about instilling responsibility for behaviour amongst everyone, not just myself as a chair or the leaders in the room but everyone who was attending.
The impact of these actions was really to take a ramshackle, aggressive meeting, where people felt anxious attending it, to a well run, respectful, enjoyable, easy meeting that people wanted to attend, an easy meeting for me to run, and a very easy meeting for people to speak up in.
And I had feedback from people saying, “I was beginning to feel anxious coming to that meeting, and now I feel like I really want to go to that meeting. And I’m not worried any more.”
Don’t be afraid to relaunch a meeting. Don’t be afraid to take people out of the meeting if they’re no longer suitable to attend, and the other thing I would say is take the time to discuss what behaviours you want in the meeting.
This is a great way to make everyone feel included, make everyone part of the story of that meeting, and also to take the temperature down if things are out of control.
I hope you found this really useful. My name is Beatrice Crocker, and I am the founder and lead coach of I’m Ready Now! Coaching and I am an executive coach that works with women who work in traditionally male dominated fields or have reached that job level where there are very few women in the peer group.
I want you to find more purpose, meaning, leadership and growth in your career. I’m passionate about helping women to be seen living their true purpose and who want to radiantly embrace their lives, find more meaning, purpose, and growth in their career.
If you’d like to work with me, book a complimentary consult today to get started.
Ever found yourself getting these kind of comments in a performance review:
- ‘They’ don’t know who you are
- No one has heard of you, so I couldn’t get you that bonus / promotion ?
- What do you do exactly?
- Maybe I should sit with you, to see why you are SO busy?
- I just don’t get what you do?
Visibility is the key to career progression.
What is it that the ‘people with power’ don’t know about you?
How are you making yourself and your work visible?
This isn’t about a name tag.
This is about your work being known.
Here are 9 tips to help you be MORE visible:
- Identify the people that you want to know who you are and what you do
- Find a way to increase the face time you regularly have with these people. You could work on a project of theirs, attend social events that they attend, grab a moment to talk to them, attend a talk or workshop they are running, find opportunities to be seen and heard
- Circle back – after receiving advice, come back to that person and let them know how using their the advice went and what it meant for you and your work
- Status reports – be the one to send out the regular status report, so your name and key information is always popping into the right inboxes (delegate the formatting, the collation but not the high vis opportunity)
- Run a workshop, seminar, talk series or other event. You don’t have to be the one talking, just be the one organising (and the name popping up in the inbox, the person visibly asking for interest and ideas).
- Organise a charity event, help out with organising an off-site (of course only do this for events that you are genuinely interested in.)
- Use random down time, to your advantage – nothing says ambitious like swinging by a senior managers desk when you’re computer is ‘getting repaired’ than ‘hey, I’ve got half an hour spare is there anything I can do for you that doesn’t involve a computer – photocopying, grabbing them a coffee or lunch, chasing up something with someone on another floor.) You don’t want to be seen as an admin clerk or dog’s body so don’t get into the habit of routine tasks. Make sure each time you up level the task but also have humility when the boss really does need a coffee (tip : they will always be grateful if you remember the order).
- Put your hand up for extra projects
- Celebrate successes as visibly as possible.
Find a way to delegate non-essential work to your direct reports and 2IC.
No one to delegate to?
Find time and the budget to increase the size of your team.
No budget for increasing your team?
Then its time to get some budget and show off your negotiating and influencing skills.
Alternatively, look over your workload and really assess what is core and non-core aspects of your role. Opening up just an hour a week for networking and increasing your visibility will make a big difference.
Is there a non-essential task that can be dropped or completed less often?
Its time to go after what you want and to stop ‘making do with what you’ve got’.
Now, I’d love to here from you.
How would being more visible improve your career opportunities?
Do you ask for permission?
Look for a compliment?
Wait for approval?
What would happen if you didn’t?
“No one is critical and everyone is super supportive.
There is an open forum where you can present a big idea, win or improvement.
We get trained in how to present and if you don’t want to present live, then you film it as a webinar for anyone to watch.
No one misses out and talent never goes unnoticed.”
What would happen if you could fail safely and trial & error were encouraged?
What would happen if every talented person and achievement was visible to decision makers?
Would this make a difference to you, your workplace, leadership style or company culture?
Yes!! You are!
And, here’s why!
– you’re reading my latest post – woo hoo! (and Thank you!!)
– you care about your career and are seeking out information to help you with that!!
– you are ambitious
– you are reading this quote instead of online Christmas shopping
– you have a really good attention span (because you read to the last bullet point!)
Now, I’d love to hear from you – why are you amazing?
What amazing things have you achieved this year?
And, What amazing things are you planning for 2018?